The supervisor of the new employee is responsible for ensuring all points of this list is actually done:
- Work contract (HR)
- have it ready 6-8 weeks prior to start date
- Read carefully the instruction on ISMO (support for incoming international staff) as soon as you get the position
- you can get assistance/guidance from them by filling out an online form
- Laptop (Ragna)
- order before arrival. May take up to 8 weeks, but typically 2-3 weeks
- Practical assistance (Ragna, ISMO)
- ID number/temporary D-number. Book appointment with police in due time before arrival (see ISMO instructions) - this step takes time
- order tax card (online) as soon as you have ID or D number
- bank account (requires ID or D-number) - this step may take long (see ISMO instructions)
- housing (see ISMO), some landlords require ID or D number. A deposit account, usually 3 months rent deposit, is typically paid to a norwegian bank account. Need to be clarified with landlord.
- any other contract (electricity, cell phone, internet) requires a ID or D number.
- Onboarding (meeting with Thomas)
- Introduction of the new employee to the centre
- news item to be published on the employee's first day at UiO (supervisor/closest PI). Use the Hylleraas Teams.
- introduction at first Hylleraas Seminar (David)
- get-together with YRP-UiO (Kate and Mauricio)
- give a seminar soon after the hiring (David)
- Salary (Ragna)
- register your bank account before you arrive
- payment the 12th of each month
- Office (Ragna)
- Temporary guest card, if needed (Ragna)
- Username and email address (Bjørn Helland-Hansen)
- E-mail lists at the Department
- PhD or postdoc (Thea Fossum Moen)
- Researcher or permanent staff member (Bjørn Helland-Hansen)
- Personal page at the Department (Cathrine Strøm)
- Profile picture (Cathrine Strøm)
- E-mail lists at Hylleraas (Simen Reine, Ragna Breines)
- Person-pages at Hylleraas (Cathrine Strøm)
- Employee Card (SiO Customer Service Centre)
- ensure you get access to the Hylleraas floors and rooms
- Access and use of the Self-service portal (Ragna)
- Norwegian course (Ragna)
- Sigma2 access (Simen Reine)
- Fire safety course (Eva Kathrin Lang)
- HSE session, without the lab-related content (Eva Kathrin Lang)
- Motivational interview (supervisor)
- Career development plan (supervisor)
- Application to the doctoral school, for PhD students (supervisor)
Corrections/updates to this list can be sent to Ragna Breines.