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Procedure for purchase, storage and use of chemicals

This procedure should ensure correct purchase, storage and use, in addition to an updated chemical inventory. The procedure should also ensure user, infrastructure and environment against unwanted scenarios, accidents and health problems as a result of the use of chemicals.

This procedure is applicable for all areas where chemicals are stored and used. The procedure applies for all research and education activities where chemicals are used.


Leaders are responsible for:

  • that the units chemical inventory is updated
  • that all employees have got adequate training
  • that safety equipment is available and is being used

ECOonline-administrators are responsible for:

  • maintaining the chemical inventory

Laboratory responsible should ensure that:

  • assessment of chemical health hazards in the laboratory are based on information from ECOonline, in addition to SOPs in use in the lab.
  • that all use of chemicals at IBV is risk assessed in the form of an SOP. This means requesting new SOPs when purchasing new chemicals, in cooperation with HMS-i.

Course responsible should ensure that:

  • msds' for all chemicals used are available in ECOonline
  • all students know the reader user log-in information to ECOonline

Users should:

  • clarify storage, use and disposal of chemical before purchasing
  • inform HMS-i when purchasing new chemicals
  • use chemical according to published SOP
  • if SOP is not available - the user has to provide an SOP
  • know how to log-in to ECOonline with the IBV reader user
  • know how to access the msds for chemical in use



  • All purchases should be performed by the purchasing office.
  • HMS-engineers (HMS-i) must be cc'ed on the order. All fields in the purchasing form must be filled in. Failure to do so, will result in returned form - no purchase.
  • All chemicals must be registered on the right location in ECOonline.
  • All used chemicals should have as low risk as possible for health and environment. All work with chemicals should be performed with safety measures according to published SOP.


  • Chemicals should only be stored in laboratories.
  • Chemicals should mainly be stored in ventilated chemical cupboards.
  • Chemical with fire and explosion risk should be stored in a designated fridge designed for chemicals.
  • Chemicals to be disposed should be in correctly labelled containers. Disposal of chemicals should follow IBV procedure.

Use and transport of chemicals

  • Transport of chemicals should be performed safely. Chemicals should be transported using the elevator (not the stairs).
  • Chemicals should only be used in laboratories.
  • All use should be performed according to published SOPs or according to risk assessment based on information in an MSDS.
  • Absorption material should be available in event of chemical spills.

Use and transport of gas and liquid nitrogen

  • Gas should only be handled by trained personell. See HSE-training and HMS-course for gas.
  • Gas flasks should be fasten to ensure that the flasks do not tilt.
  • Doors to labs with gas flasks should be labelled.
  • Transport of gas flasks with regulators are prohibited.
  • To prevent suffocation accidents, large liquid nitrogen containers should be sent in the elevator unsupervised. Read separate procedure: Transport of dangerous goods in elevators.

Special considerations when working with chemicals.

  • All use of chemicals should be risk assessed
  • All powder chemicals labelled with GHS08 and GHS06 should always be weighed and dissolved inside a fume hood. Similarly, liquid chemicals with such labelling should be handled inside a fume hood. Always consider if it is possible to replace carcinogenic, mutagenic, or toxic for reproduction (CMR)-chemicals. Preparation of solutions should be described in an S-SOP which should also include labelling/risk assessment of end product.
  • Ensure that all chemical spills are removed.
  • Pregnant women should not be exposed to CMR substances.
  • If you are accidently exposed to chemicals you are obliged to report it as an adverse event. Using chemicals labelled GHS08 or GHS06 outside a fume hood is adverse event. Report adverse event.

Health hazards related to GHS08 and GHS06 chemicals (H-phrases):

  • May cause cancer, genetic defects and/or reproductive toxicity (CMR): H340, H350, H360, H360FD, H360Fd, H360Df)
  • Suspected of causing cancer, genetic defects and/or reproductive toxicity (CMR): H341, H351, H361, H361f, H361d, H361fd)
  • May cause allergy, asthma symptoms or breathing difficulties when inhaled: (H334).
  • Fatal/Toxic if inhaled: (H330, H331)
  • Fatal/Toxic if Giftig/Dødelig if swallowed/in contact with skin: (H310/H311, H300/H331)
  • Spesific organ toxicity: Causes/May cause damage to organs – through single exposure; (H370/H371), through prolonged or repeated exposure (H372/H373) or May cause respiratory irritation/drowsiness or dizziness: (H335/H336)

In addition

  • A substance that is an active substance in biocidal or plant protection products need work permit fra Matilsynet.
  • All users of lead and solutions containing lead must have regular health checks (coordinated by BHT)



Published Jan. 16, 2015 9:31 AM - Last modified Apr. 30, 2021 12:41 PM